Batch Post Receipts and Invoices – Information Technology

This article explains how to batch post multiple documents at once in Business Central. This includes purchase order receipts, sales invoices, and purchase invoices. Batch posting helps save time by processing multiple transactions together instead of one by one.

🔑 Before You Start

Make sure:

The documents are approved and ready to post.
You have posting permissions in Business Central.
You’ve checked that all required fields (dates, dimensions, vendors/customers) are correct.

📦 Batch Posting Purchase Order Receipts

Use this when you want to post goods receipts for multiple purchase orders at once.

Steps:

Go to Purchase Orders.
Select Select More (or tick boxes beside each order).
Choose Post → Post Batch.
In the pop-up, select Receive.
Optional: Use the Replace Posting Date toggle if you want all selected orders to use the same date.
Select OK to process.

✅ Tip: make sure Receive is ticked and Invoice is not.

💰 Batch Posting Purchase Invoices

Use this when you’ve entered multiple invoices and want to post them together.

Steps:

Go to Purchase Invoices.
Select Select More to highlight multiple invoices.
Choose Post → Post Batch
.
In the pop-up, check the Replace Posting Date toggle if you want to override the individual invoice dates and apply one date to all.
Confirm the posting date and press OK.

Checking Totals:

✅ Tip: Make sure to check that the Imported Continia Amounts match the Invoice Totals before posting

You can check this from the Invoice list page:

Or you can also check this inside the individual invoices

🧾 Batch Posting Sales Invoices

Use this to post multiple sales invoices in one go.

Steps:

Go to Sales Invoices.
Select Select More and tick the ones to post.
Choose Post → Post Batch
In the pop-up, use Replace Posting Date if you want all selected invoices to share the same posting date.
Confirm the date and choose OK.

⚠️ Note: The standard system can batch post invoices but not batch send them by email

🧠 Best Practices

✅ Filter carefully make sure you only select documents ready to post.
📅 Replace Posting Date lets you apply one consistent date to all documents. Use this carefully to avoid mismatched posting periods.
🕵️ Review errors if any fail, Business Central will show which ones didn’t post.

Related to

🔑 Before You Start

📦 Batch Posting Purchase Order Receipts

💰 Batch Posting Purchase Invoices

🧾 Batch Posting Sales Invoices

🧠 Best Practices

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