Safety Test Troubleshooting

📑 Two Key Areas in EP

• 📝 Safety Test Journal → Where you add new detail to a new or existing test.

• 📋 Safety Test List → Shows the most up-to-date details of existing tests. Filter here to monitor compliance.

👉 Recommendation: Bookmark both of these pages to your homepage.

📊 Reports Missing Tests?

If reports show fewer tests than expected:

• Check your journal.

• Details added to a journal must be posted to submit info and attach it to the unit.

• You can post individual lines if other lines are incomplete.

👥 Multiple Users on Park

If more than one person adds Safety Test detail:

• Communicate with each other to ensure consistency and avoid frustration or lost data.

• You can filter entries by your User ID before posting so you don’t affect another user’s work.

⚠️ Error: Previous Test Date After Current Test Date

If you get this error:

• Delete the previous test date from the journal column.

• The error message will show you the Safety Test number.

• This action will not delete the historic test detail — only the journal detail.

🔍 Filtering Your Journal

• When populating a journal, avoid bringing through recently updated tests.

• Use filters to exclude them.

For Example:
 Next Test Date: <T → This filter brings through only out-of-date tests.

• < = less than

• T = today

💡 Avoid leaving completed lines in the journal for long periods. This keeps information current and accurate.

📋 Using the Safety Test List

• The Safety Test List is useful for:

  • Checking owner compliance numbers.

  • Quick lookups.

• Saved views make lookups faster.

• Example: Create separate lists for each test type with in-date and out-of-date filters.

📝 Using the Safety Test Journal

• Use the Journal to add new detail.

• Deleting an entry in the Journal:

  • Only deletes that line.

  • Does not affect historic records.

🚫 Deleting a Safety Test from a unit card or owner record:

• Deletes all entries associated with it.

• Do not do this if you need historic entries or if current journal information hasn’t been posted.

• If you get an error that the safety test doesn’t exist when posting, this may be the cause.

➕ Adding to Journals

• You cannot populate a journal if it isn’t empty.

• You can still add extra lines one at a time.

• Example: A new owner joins, or you need to add a gas test to a journal already populated with POA entries.

✅ Summary

• Journal = Add new details.

• List = Monitor compliance and run quick lookups.

• Always post your journal entries to attach them to the unit.

• Use filters (like for Next Test Date: <T ) to keep journals tidy.

• Communicate with other users to prevent lost or conflicting data.

• Be careful when deleting — journals are safe to clear, but unit/owner records will remove everything.